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Women's & Men's Health

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Administrative Policies and Procedures Manual

Table of Contents

 

SECTION

TITLE/CONTENT

Last Updated

     REFERENCE INFORMATION
  001 Administrative Cover Page 09/13
  002 State Seal Page 09/13
  003 Administrative Revision Cover Sheet 09/13
  004

Admin Manual Table Of Contents

09/13
  005 Quick Reference Manuals 09/13
       
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1    Family Planning Overview
  1-1 Manual Purpose and Organization 09/13
  1-2 DPHHS and State Family Planning Organization Charts 09/13
  1-3 Organizational Charts 09/08
  1-4 (1) Incorporated Board Org Chart Sample 10/88
  1-4 (2) County Program Sample Org Chart 10/88
  1-4 (3) Umbrella Agency Sample Org Chart 10/88
  1-5 Insert Organizational Chart 09/01
     
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2    Laws, Regulations And Guidelines
  2-1 Abortion Activities 09/13
  2-2 Compliance with Federal Statutes 08/07
  2-3 Compliance with State Reporting Laws 09/13
   
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3   Administration
  3-1 Administration Overview  
  3-1-1 Organization 09/01
  3-1-2 Definition of a FP Patient 09/13
  3-1-3 Patient Eligibility & Priority Populations 11/08
  3-1-4 Facilities & Accessibility of Services 09/13
  3-1-5 Building Safety 12/08
  3-1-6 Program Reviews 10/11
  3-1-7 Satellite Guidelines 09/13
  3-1-8 Confidentiality 09/09
  3-1-9 Standards for Research Activities 09/13
  3-1-9(a) Belmontreport 04/79
  3-1-10 Voluntary Participation 09/01
  3-1-11 HIPAA 09/04
  3-1-12(1) Scope of Services 08/07
  3-1-12(2) Exhibit B 08/11
  3-1-13 Delegate Agency Site Visits 08/11
  3-1-14 Program Reviews of Selected Satellites 10/11
  3-1-15 Sample Local Policy for Mandatory Reporting 08/13
 
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  3-2 Local Policies
  3-2-1 Instructions for Creating Local Policies 09/13
  3-2-2(1) Emergency and Evacuation Plans 09/13
  3-2-2(2) Telephone Bomb Threat Checklist 02/05
  3-2-2(3) Sample Evacuation Plan 04/10
  3-2-3 LEP policy 04/10
  3-2-4 Emergency Operations Plan 04/10
  3-2-5 Conflict of Interest 09/13
  3-2-6 Sample Local Policy for Mandatory Reporting 09/13
  3-2-6(2) Sample Incident Form for Mandatory Reporting 10/11
   
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4 Fiscal Managemant
  4-1 Fiscal Management
  4-1-1 Title XIX Enrollment 4/10
  4-1-2 Liability Insurance 09/01
  4-1-3 Fiscal Audits 09/06
  4-1-4a Schedule of Discounts 09A 03/13
  4-1-4b Schedule of Discounts 09B 03/13
  4-1-5 Charges for Services 02/05
  4-1-6 Inkind Services 10/93
  4-1-7 Fidelity Bond Coverage 10/93
  4-1-8(1) Payroll 09/06
  4-1-8(2) Sample Time Sheet for clinics 09/06
  4-1-8(3) record of time 09/06
  4-1-9 Allocation of Funds 09/13
  4-1-10 Allocation Criteria 09/13
  4-1-11 Record Retention- Fiscal 02/02
  4-1-12 Reasonableness of Costs 10/10
       
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  4-2 Budgets
  4-2-1 Budget Policy and Instructions 09/13
  4-2-2 Budget Revisions 04/10
  4-2-3 Reimbursement for Funds 09/13
  4-2-4 FAS Instructions 09/13
  4-2-5(1) Budget Status 09/06
       
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  4-3 Local Policies
  4-3-1 Instructions for Creating Local Policies 12/08
  4-3-2 Determination of Income 09/09
  4-3-3 Billing and Collection 09/13
  4-3-4 Accounting System 09/13
  4-3-5 Purchasing 04/10
  4-3-6 Surplus Property 09/01
  4-3-7 Property Management System 03/10
       
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5  

Clinical Management

 
  5-1 Clinical Visits
  5-1-1 General Information 07/12
  5-1-2 Initial Visit information 04/10
  5-1-3 Initial Visit Client Education 09/13
  5-1-4 Initial Visit Counseling 09/13
  5-1-5 Comprehensive History 07/12
  5-1-6 Physical Assessment 09/13
  5-1-7 Annual Visit 09/13
  5-1-8 Revisits 04/10
  5-1-9 Referral and Followup Guidelines 04/10
  5-1-10 Ref FUp Process & Forms 04/10
  5-1-11 Ref FUp Reportable Conditions 09/13
  5-1-12 Transfer of Clients from PMD to TX Clinics 09/13
       
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5.2 Reproductive Information

  5-2-1 Reversible and Permanent Contraceptive 12/08
  5-2-2 IUC Program 09/13
  5-2-3 Sterilization fund 09/13
  5-2-4 Pregnancy Diaginosis and Counseling 09/13
  5-2-5 Infertility Services Overview 02/09
  5-2-6 Infertility Services 02/09
  5-2-7 Provisions of Hormonal Contraceptives with Deferred Exam 09/13
  5-2-8 RN Contraceptive Starts 09/13
  5-2-9 Implant Program 09/13
       
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5.3 Adolescent Services

  5-3-1 General Orientation 12/08
  5-3-2 Counseling Guidance 09/07
  5-3-3 Initial Visit 09/13
  5-3-4 Adolescent Counseling - Pregnancy 09/13
  5-3-5 Emergency Contraception 09/07
  5-3-6 Other Medical 09/13
       
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  5.4 Male Services
  5-4-1 Male Services-Initial Visit - Information 09/08
  5-4-2 Male Services-Client Education 09/13
  5-4-3 Male Services-Admin Counseling 09/13
  5-4-4 Male Services-Admin History 09/13
  5-4-5 Male Services- Admin Physical Assessment2 09/13
       
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5.5. Laboratory Services

  5-5-1 Laboratory services 09/13
  5-5-2 Laboratory Practices Policy 10/11
       
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5.6 Medical Emergency Services

  5-6-1 Emergency Services 09/13
  5-6-2 Drugs for Emergency Use 12/97
       
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5.7 Pharmacy

  5-7-1 Pharmacy Policies & Procedures 09/13
  5-7-2 Pharmacy Drug Recall 02/09
  5-7-3 Pharmacy Standing Orders 09/13
  5-7-4 Sample Standing Orders 04/10
  5-7-5 Policy for Emergency Contraceptive packaging 09/13
  5-7-6 Policy for State General Funds for CHCs 09/07
       
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5.8 Clinical Records

  5-8-1 Purpose and Content 04/10
  5-8-2 Documentation 09/07
  5-8-3 Confidentiality 09/07
  5-8-4 Record Retention 04/10
  5-8-5 Security 09/07
  5-8-6 Release of Information 09/13
  5-8-7 Standardized Forms 12/08
       
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5.9 Local Policies

  5-9-1 Create and Insert Local Policies 09/13
       
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5.10 References

  5-10-1 References 09/13
  5-10-2 Preventive ColoRectal Screening Guidelines 09/13
   
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6 Personnel
  6-1 Personnel Policies 08/07
  6-2 Employee Evaluations 09/01
  6-3 Training and In-Service 09/13
  6-4 Employee Orientation 09/13
  6-5 Orientation Checklist 09/13
  6-5a Orientation for new FP Program Directors 04/10
  6-6 Job Descriptions 09/01
  6-7 Staff Meetings 09/01
   
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7 Data Collection Requirements
  7-1 MT FP Data System 04/10
  7-2 Data System Reports 09/06
   
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8 Quality Assurance
  8-1 Quality Assurance 09/13
  8-2 Required Reports and Documents 04/10
  8-3 Pap Smear Follow-Up Report Form 06/08
  8-4 Pap Instructions and Forms 02/09
  8-5 Internal Audit 03/02
  8-6 FPAR 08/08
  8-7 FPAR report form 06/06
  8-8 Performance Measures 09/13
   
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9

Community Education and Marketing

  9-1 Information and Education Committee and Community Participation Requirements 10/10
  9-2 Community Education and Program Promotion-Marketing 08/07
  9-3 Publications 08/07
   
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10 Boards
  10-1 Board of Directors 09/13
  10-2 Governing Board and Advisory Committees Requirements 04/10
   
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