Child and Adult Care Food Program
Applications and Claims
Documents and Resources
Regulations and Policies
Institutions participating in the CACFP must include the nondiscrimination statement and procedure for filing a complaint or a link to it on all promotions, advertisements and informational materials made available to the public (including but not limited to: newspapers, magazines, brochures and digital media such as websites, Facebook, blogs, Twitter, Instagram, etc.) that mention meals or the CACFP. Material that is too small to permit the full non-discrimination must include in print size no smaller than the text, at a minimum, the USDA’s short nondiscrimination statement, which is: “This institution is an equal opportunity provider and employer.”
Announcing a training opportunity from
**Please note: The registration page is currently broken. While it is being fixed please contact Diane Edgar (406) 444-4347 or firstname.lastname@example.org to register. The following information must be provided at the time of registration: name, work affiliation, address and email.
- At-Risk Afterschool Meals Handbook: Updated July 2014
- Child Care Center Handbook: New from USDA!
- Claim Form for Reimbursement: Updated!
- Especially for sponsors:
- Food Tracker: A great new tool from the USDA that allows you to take a recipe and increase it to the number of servings you need
- YouTube video: Super Tracker - How to use Food Tracker: Creating a recipe
- YouTube video: Super Tracker - Getting Started: How to create a profile (profile not required but it allows you to save your recipes)
- FY15 Income Eligibility Forms (IEFs)
- Adult Day Care Center Form
- Adult Day Care Center Instructions
- Adult Day Care Center Letter to Households
- Child Care Center Form
- Child Care Center Instructions
- Child Care Center Letter to Households
- Sponsor Tier I Letter to Provider
- Sponsor Tier II Letter to Households
- Income Eligibility Forms in other languages
- FY15 Income Eligibility Guidelines (IEGs)
- FY15 Reimbursement Rates
- FY15 WIC Poster
- Montana CACFP Spring 2014 Newsletter
Dates to Remember:
- FY14 Directors Training began February 1, 2014. Each course participant has only ONE month to complete the training. Letters were sent during the month of January 2014 to each institution notifying participants of the month they were assigned to complete the course. Please contact us if you have any questions.
- Ellyn Satter Institute Training:
"Helping Children to Eat and Grow Well"
- Billings, Thursday, October 9, 2014
- Missoula, Saturday, April 25, 2015
Having trouble with the system?
A permanent fix is currently being created. Please contact us if you experience further problems.
- The CACFP is federally funded by the Food and Nutrition Services of the United States Department of Agriculture (USDA). The Department of Public Health and Human Services is the State agency which administers the Child and Adult Care Food Program in Montana.
- The program plays a vital role in assuring the nutritional quality of meals and snacks served to eligible children and adults attending non-residential child or adult care programs, and making care more affordable for many low-income families.
- The CACFP provides cash reimbursements for meals served to enrolled participants that meet Federal nutritional guidelines outlined in the CACFP meal pattern. Participating institutions may be approved to claim up to two reimbursable meals (breakfast, lunch, and supper) and one snack, or two snacks and one meal, to each eligible participant, each day.
- The State agency:
- provides consultative, technical and managerial personnel to administer the program in the state
- provides sufficient training and technical assistance to institutions
- monitors program performance
- facilitates the expansion of the program
- ensures effective operation of the program by participating institutions
- The program serves participants across the state of Montana in all counties and all Indian Reservations. Each day in the United States, more than 3.3 million children and 120,000 adults receive nutritious meals and snacks through the CACFP.
The guiding federal legislation for the CACFP is the Code of Federal Regulations, Title 7—Agriculture, Chapter II—Food and Nutrition Service, Department of Agriculture, Part 226—Child and Adult Care Food Program, September 1, 2004. The guiding rules for the Montana CACFP is the Administrative Rules of Montana, Chapter 75, Subchapter 1, Parts 101—603.
- Offer a wide variety of nutritious foods.
- Use fresh foods and locally grown foods when possible.
- Develop menus and recipes that include cultural considerations.
- Serve meals that follow the US Dietary Guidelines.
- Serve meals family style.
- Support breastfeeding or use of breast milk for infant feeding, or serve iron-fortified infant formula. Milk is served with meals for children age one and above.
- Children age 12 and under
- Migrant children age 15 and younger
- Adults who are 60 or older, or who are physically or mentally impaired to the extent that limits their independence and ability to carry out activities of daily living
- Youths through age 18 in afterschool programs in needy areas
Institutions that qualify for the program include: licensed Child Care Centers, licensed non-residential Day Care Homes, Head Start Programs, Adult Day Care Centers, After School Programs, or Homeless Shelters serving children. The CACFP encourages other institutions to inquire. Please note:
- Non-profit programs must provide proof of non-profit status.
- For-profit programs must have at least 25% of their attendance during each month be of participants with income eligibility in either a Free or Reduced category. These categories are based on USDA’s Income Eligibility Guidelines.
- Except for Homeless Shelters, only non-residental facilities may qualify for participation.
- Afterschool programs must have organized, regularly scheduled activities and must include education or enrichment activities. Athletic programs engaged in interscholastic or community level competitive sports are not eligible afterschool programs.
- Day Care Homes may only participate through a Sponsoring Organization of Day Care Homes.
- Child Care Center Programs: serve children attending licensed or approved public or private nonprofit child care centers, head start programs, and for-profit centers which care for large numbers of children. Centers must sign an agreement with the state agency to participate in the CACFP. Centers must also be licensed with the Montana DPHHS Quality Assurance Division to provide day care services. Income Eligibility Forms are required.
- Day Care Home Programs: serve children attending nonresidential day care in family day care homes of 6 children or less and group day care homes of 12 children or less in approved private homes. A family or group day care home must sign an agreement with a Sponsoring Organization of Day Care Homes to participate in the CACFP and must be registered with the Montana DPHHS Quality Assurance Division to provide day care services. Please contact a Sponsoring Organization in your area to apply.
- Outside School Hours Programs: serve school age children attending a care program outside of regular school hours, such as before and after school, holidays, or during the summer vacation break. Outside School Hours Programs must sign an agreement with the State Agency to participate in the CACFP. Income Eligibility Forms are required.
- At-Risk Afterschool Programs: serve children attending a school in which 50% or more of the children are receiving free and reduced-priced school lunches. Income Eligibility Forms are not required as eligibility is based on school data. At-Risk Afterschool Programs must sign an agreement with the State Agency to participate in the CACFP. This program is not restricted to typical afterschool programs only. Traditional child care facilities may also participate if they have some children who only attend after school. Afterschool programs must have organized, regularly scheduled activities and must include education or enrichment activities. Athletic programs engaged in interscholastic or community level competitive sports are not eligible afterschool programs. Check out other afterschool meal programs you may qualify for here.
- Homeless Shelters: are emergency shelters which provide residential and food services to homeless children. Income Eligibility Forms are not required. Homeless Shelters must sign an agreement with the State Agency to participate in the CACFP.
- Adult Day Care Centers: public, private, non-profit, and some for-profit adult day care facilities provide structured, comprehensive services to adults who are 60 or older, or who are physically or mentally impaired to the extent that limits independence and ability to carry out activities of daily living. Income Eligibility Forms are required. Adult Day Care Centers must sign an agreement with the State Agency to participate in the CACFP.
The meal reimbursement rates are federal rates that are published annually. (To see the current year's rates click here.) Participating institutions receive reimbursement for meals served on a monthly basis. Reimbursements are based on the number of meals served to enrolled children, multiplied by the appropriate reimbursement rate for each breakfast, lunch, supper, or snacks they are approved to serve. The State Agency receives, approves, and processes claims. Monthly reimbursement payments can be directly deposited into a bank account.
Center participants must qualify on the basis of household income eligibility.
Day Care Homes must be qualified by sponsoring organizations who will categorize providers as Tier I or Tier II homes based on school or census data or provider’s household income. Income information is kept confidential at all times.
Child and Adult Care Food Program
PO Box 202925
Helena, MT 59620-2925
Toll Free: 888-307-9333
Montana Child and Adult Care Food Program Staff Contacts
|Diane Edgar, Administrative Assistantemail@example.com||444-4347|
|Mary Musil, Program Managerfirstname.lastname@example.org||444-4086|
|Vicki Anfinson, Program Specialistemail@example.com||444-2674|
|Noele Bryson, Program Specialistfirstname.lastname@example.org||444-2789|
|Debbie Hansen, Program Specialistemail@example.com||444-9467|
Montana Sponsoring Organizations of Day Care Homes Contacts
Administrative Review (Appeal) Process and Fair Hearing
Administrative Review (Appeals) & Fair Hearing Process - Child Care Centers
Administrative Review (Appeals) & Fair Hearing Process - Day Care Homes
Early Childhood Services Bureau/CACFP Fraud Reporting Form
More than ONE out of every FIVE Montana children live in families that struggle to put food on the table. Long-term hunger can permanently impair children’s physical, intellectual, and emotional growth and development. In February 2012, Governor Brian Schweitzer and the Department of Public Health and Human Services launched the Montana No Kid Hungry campaign in partnership with Share Our Strength. Montana No Kid Hungry connects kids to healthy food to give every child an equal opportunity to learn, grow, and play. This public-private partnership is critical to ending childhood hunger in Montana. For more information and to get involved, go to the Montana No Kid Hungry website.
"USDA is an equal opportunity provider and employer"